Organization Settings Social Media Public Page (About Sender) Member Directory Companion App

Managing Contact Lists Viewing and Editing Contacts Adding Contacts Manually Importing Contacts from CSV Creating Sign-Up Forms

Writing a Message Proactive Coach Using Templates Adding Images Understanding the Message Summary Before You Send: Test or Review Pasting from Other Apps Previewing Your Message Adding Tables

Creating an RSVP event Understanding the Event Summary Understanding the Open Event Summary Guest Check-in Seating Arrangements

Sending Your Message Sending From Your Own Domain Setting Your Reply Address

OrgPlanner

Getting Started with Form Builder Building and Editing Forms Working with Smart Presets Managing Form Responses

Getting Started with Email Forwarding Adding and Verifying Your Domain Creating and Managing Email Forwarders Replying As Your Forwarded Email Address in Gmail

Team Members

Activity Dashboard Usage & Limits Usage History

Workflow Automation Overview Bahá'í Feast Announcement Workflow

Getting Started with ARC Requests Reviewing and Deciding on a Request

Understanding Your HOA Overview What Is a Unit? Adding Your Units Assigning Contacts to Units The Primary Contact Star Deleting a Unit Importing Contacts with Units and Addresses

How an Election Works Election Basics Who Receives the Ballot Email Quorum Settings Positions and Candidates Who Receives a Ballot Launching and Sending Ballots Reusing an Election

Reading the Results When Quorum Is Not Met Announcing Results to Members Exporting and Record Keeping

Getting Started with Violations Logging a Violation Managing a Violation Case Violation Categories Governing Documents & Rules Fine Schedules Notice Templates

Dues & Payments Overview Charge Batches Unit Ledger Creating a Special Assessment Per-Unit Dues Overrides Recording an Offline Payment Dues Schedule & Late Fees When a Homeowner Says They Already Paid Autopay for Regular Dues Exporting Dues Data Payment Disputes and Restricted Units

Getting Started with Reserve Study

Meetings & Minutes: from notice to approved minutes Meetings settings: your association and board

Compliance calendar: never miss an HOA deadline

Document vault: keep your HOA records in one place

Board roster: offices, terms, committees and alerts

Track vendors and insurance certificates Work orders for repairs

Community Inbox

Set up a Community Inbox address

A Community Inbox address is one email address your members write to. You can set one up in a few minutes. The Starter and Pro plans include one active address. The Team plan includes up to five, for example separate board, management and architectural committee addresses. Paused addresses count too; deactivated ones don’t.

1. Choose the address

  • yourname@formtabulo.us: no setup needed. Addresses start with your public page name (Settings → Public page): yourname@, or add an ending such as yourname-board@. Set that name first if it’s empty.
  • Your own domain, such as team@yourclub.org: connect the domain first (see Connect your own domain), then choose any name, such as team, office or board.

If the address already forwards somewhere on the Forwarder page, it becomes the Community Inbox and forwards to your team instead. An address can’t be renamed later. To use another one, set up a new address.

2. Name members see and sign-off

The name is shown as the sender of every reply. Use the organization’s name, not a person’s. The sign-off, for example “The Riverside Club team”, is added to replies written in Formtabulous. Replies sent from someone’s own mailbox keep their own signature instead.

3. Team

List one email address per line. Everyone listed gets every member message, and can reply as the organization from that same address. Team members don’t need a Formtabulous login. When board members or volunteers change, update this list. The history stays.

4. Try it

Choose Send me a test. You get a sample exactly as a member would see a reply. Reply to it to try the whole loop. You can also send an email to the address from a personal account, the way a member would.

5. Tell your members

Announce it creates a draft GroupPost introducing the address. Review it and send it when you’re ready. Nothing goes out before that.

6. Pause or deactivate

Pause stops saving messages for a while: mail still reaches the team as a plain forward, and team replies go out from their personal addresses. A paused address still counts toward your plan. Turn back on resumes.

Deactivate stops an address for good and frees its place in your plan. Mail sent to it is no longer delivered. If it has conversations, it stays in the list as Inactive, so you can still read them but not reply. If it has none, it’s removed. You can reactivate an inactive address when your plan has room.

7. Changing plans

If you move to a plan with fewer addresses, the setup page asks you to choose which addresses stay active. The others are deactivated as described above. If no one chooses within 7 days, the most recently used addresses are kept. The Free plan doesn’t include Community Inbox, but your conversations are kept.

Last updated: October 29, 2026