Organization Settings Social Media Public Page (About Sender) Member Directory Companion App

Managing Contact Lists Viewing and Editing Contacts Adding Contacts Manually Importing Contacts from CSV Creating Sign-Up Forms

Writing a Message Proactive Coach Using Templates Adding Images Understanding the Message Summary Before You Send: Test or Review Pasting from Other Apps Previewing Your Message Adding Tables

Creating an RSVP event Understanding the Event Summary Understanding the Open Event Summary Guest Check-in Seating Arrangements

OrgPlanner

Getting Started with Form Builder Building and Editing Forms Working with Smart Presets Managing Form Responses

Getting Started with Email Forwarding Adding and Verifying Your Domain Creating and Managing Email Forwarders Replying As Your Forwarded Email Address in Gmail

Team Members

Activity Dashboard Usage & Limits Usage History

Workflow Automation Overview Bahá'í Feast Announcement Workflow

Sending Messages

Sending Your Message

The Send page is the final step before your message reaches your audience. It lets you choose who receives it, when it goes out, and whether it repeats on a schedule.

Writing a Message — Video Walkthrough

Recipients

The Recipients card holds the contact lists for this send. Click anywhere in the box to choose lists. Each chosen list appears as a chip with its name and size. You can:

  • Click × on a chip to remove that list
  • Click + Add list (or anywhere in the box) to add more lists
  • Click Manage lists below the box to edit your contact lists

At least one list is needed before you can send. Someone on more than one list receives the message only once.

Unsubscribed contacts are automatically excluded from every send, regardless of which lists they appear in.

When to send

Choose one of the two options:

  • Send immediately — the message goes out as soon as you click Send now. Sending begins within seconds.
  • Schedule for later — pick a date and time, and click Schedule.

The line next to the button sums up what will happen, for example Goes out Tue, Oct 20 at 8:00 AM to 214 recipients.

Scheduling a one-time send

When you choose Schedule for later, two fields appear:

  • Date — click the field to open a calendar and pick the day.
  • Time — pick the hour (8:00 AM unless you change it). The note under the fields shows which timezone the time is in.

Click Schedule to confirm. The message status changes to Scheduled and it goes out automatically at that time. Opening the Send page again for a scheduled message shows the saved date and time.

Recurring schedule (GroupPost only)

When Schedule for later is selected, a Repeat switch appears. Turn it on to set up a recurring send. Three frequency options are available:

  • Weekly — Sends once per week on the day(s) you select
  • Bi-weekly — Sends every two weeks on the selected day(s)
  • Monthly — Sends once per month starting from the start date

Day selection

For weekly and bi-weekly schedules, select which day(s) of the week the message should go out. If no day is selected, the system uses the day of the week from your start date.

Start date

The Starts on date determines when the first send happens and anchors the recurring interval. For example, a bi-weekly schedule starting on a Friday will always send on alternating Fridays from that date forward.

End condition

By default, a recurring schedule runs indefinitely. Enable Ends to set a stop condition:

  • On a date — The schedule stops after the last send before or on that date
  • After N occurrences — The schedule stops after a set number of sends (maximum 100)

Next send preview

The Next send column shows the upcoming send dates based on your current frequency and day selection. This updates as you change settings so you can confirm the schedule looks correct before saving.

Reviewed messages (GroupPost)

If you sent the message for review from the preview, a note at the top of When to send shows where it stands:

  • Reviewed by … looks good — send it as usual.
  • Last reviewed before your latest changes — you edited it after the review. You can still send it, or send it for review again from the preview.
  • Out for review — the reviewer has not replied yet. Sending waits until they do, or until you withdraw it from the message's summary page.

Send limits

Before every send, Formtabulous checks your monthly quota. If your account is near or at its limit:

  • A warning appears if you are within 50 sends of your limit — the send still goes through
  • A hard block appears if you would exceed your limit by more than 50 — reduce your list size or upgrade your plan

For plan limits by tier, see the Usage & Limits article.

Last updated: October 20, 2026