Communicating With Homeowners

Email deliverability, what has to go out as official legal notice versus a casual update, whether your state actually accepts email for that notice, and why using a personal Gmail account for HOA business is a quiet liability waiting to surface.

In short: HOAs across the U.S.

Whether an HOA can send notices and hold votes electronically depends on your state. Many states now allow email or website notice, but often only to owners who have agreed to it in writing, with paper notice still required for everyone else. Some states also allow electronic voting and online meetings under specific conditions. Pick your state to see its consent, delivery, and recordkeeping rules.

Choose your state to see its notice rules, including condominium rules where we've researched them.

Notice rules depend on your state

Whether email counts as official notice, whether owners must consent to it first, and what still has to go by mail are set differently in every state.

We've researched each state's rules and linked the sources. Choose your state to read the guide with the rules that actually apply to your association.

HOA notice rules by state

This guide is general information about how HOAs typically operate and is not legal advice. Consult your governing documents and, where needed, a qualified attorney.

Self-Managed HOA Guide
Chapter 1
Board Roles & Responsibilities
Chapter 2
Board Elections
Chapter 3
Meetings & Quorum
Chapter 4
Governing Documents Explained
Chapter 5
Violations & Enforcement
Chapter 6
Fine Limits by State
Chapter 7
Communicating with Homeowners
Chapter 8
Finances, Dues & Reserves
Chapter 9
Common Disputes & How to Avoid Them
Chapter 10
Insurance Basics
Chapter 11
Signs It's Time to Hire a Management Company