What is D&O insurance for an HOA?

Directors and Officers (D&O) insurance protects individual board members personally from lawsuits arising out of decisions they made as volunteers on the board. It is not statutorily required in any state researched so far -- some states instead protect volunteers through immunity statutes, which is a different mechanism than insurance.

Are HOA board members personally liable for their decisions?

It depends on state law and whether a volunteer-immunity statute applies. Where immunity statutes exist, they typically protect good-faith volunteer conduct but carve out gross negligence or willful misconduct, and don't eliminate the cost of being named in a lawsuit -- which is what D&O insurance actually covers.

Does every state require an HOA to carry insurance?

No. Some states impose real statutory insurance mandates on the association, others only on condominiums and not ordinary planned-community HOAs, and some states leave it entirely to the governing documents. Check your specific state before assuming a requirement exists.

Oregon HOA Insurance Basics

Insurance isn't the most exciting part of running an HOA, but the gaps here — a missing fidelity bond, an assumption about volunteer protection that doesn't actually apply — are the kind that only surface after something's gone wrong. Here's what varies by state, and what to check regardless of where you are.

Look up your state's rules

Homeowners Association Condominium Association

See the full Oregon reference

Oregon at a Glance Homeowners Association

Volunteer director immunity? Yes. ORS 65.369 limits a qualified director's civil liability to gross negligence or intentional misconduct. ORS 100.417(1) expressly provides that condominium officers and board members are governed by §65.369 and related sections, whether or not the association is incorporated under ORS chapter 65.

Insurance mandate? Yes, for both regimes. Planned communities (ORS 94.675): the board must obtain and maintain property insurance on insurable common-property improvements at full replacement cost if available at reasonable cost, plus public-liability coverage. Condominiums (ORS 100.435): requires property and liability coverage under the circumstances specified in the statute.

Fidelity/crime bond? Yes for both regimes, but with genuinely different standards. Planned communities (ORS 94.675(7)): fidelity coverage for all persons with access to association funds, at a minimum equal to the combined amount of funds maintained plus any U.S. government obligations; owners representing a majority of votes present may approve eliminating or reducing this coverage for the following year. Condominiums (ORS 100.435(12)): same formula; subsection (14) permits the board, with owner approval, to eliminate or reduce coverage for the following year.

2025-2026 legislative watch ORS Chapter 94 was amended during the 2026 session (2026 Oregon Laws chapter 86), but no change to the §94.675 or §100.435 fidelity formulas has been confirmed.

Most self-managed boards think about insurance once, when the association is first formed, and then rarely revisit it. That's a reasonable amount of attention for some coverage — but a few gaps are worth actively checking for, because they expose individual volunteer board members personally, not just the association, and because what's actually required varies more sharply by state than most boards assume.

⚠ Common mistake: Assuming a volunteer-immunity or insurance-mandate rule you read about for another state applies to yours. Some states protect HOA directors specifically; others only protect general nonprofit directors, which may or may not cover your board depending on how the association is organized; and several states have no volunteer-immunity statute reaching HOA board service at all. Check the state reference below before assuming protection exists.

Volunteer director & officer immunity

This is not the same thing as D&O insurance, and mixing the two up is one of the most common mistakes in this area. A volunteer-immunity statute protects the individual director or officer from personal liability for good-faith decisions made in their volunteer role — but it's a legal shield with real limits, not a substitute for coverage. Most immunity statutes carve out gross negligence and willful or wanton misconduct, and several are tied to the association actually carrying liability insurance in the first place.

Some states have an immunity statute written specifically for HOA or common-interest-development boards. Others only have a general nonprofit- corporation volunteer statute, which may or may not reach your board depending on how the association is legally organized. And some states have neither — or have a statute that looks relevant but is actually scoped to something narrower, like cooperative associations or sports and safety programs.

Oregon — Volunteer Director Immunity

Yes. ORS 65.369 limits a qualified director's civil liability to gross negligence or intentional misconduct. ORS 100.417(1) expressly provides that condominium officers and board members are governed by §65.369 and related sections, whether or not the association is incorporated under ORS chapter 65.

Statutory insurance mandates

Separately from volunteer immunity, some states require the association itself to carry specific coverage — typically property insurance on common areas and commercial general liability — as a statutory duty, not just good practice. Where a mandate exists, it often specifies a minimum, like a percentage of replacement cost or a dollar floor tied to the declaration.

A recurring pattern worth watching for: several states mandate insurance for condominiums specifically but say nothing about ordinary non-condo planned- community HOAs, or the reverse. Don't assume a "yes" for one regime carries over to the other in the same state.

Oregon — Insurance Mandate

Yes, for both regimes. Planned communities (ORS 94.675): the board must obtain and maintain property insurance on insurable common-property improvements at full replacement cost if available at reasonable cost, plus public-liability coverage. Condominiums (ORS 100.435): requires property and liability coverage under the circumstances specified in the statute.

Fidelity / crime bond coverage

This covers the association against theft or embezzlement by someone with access to association funds — a board member, a bookkeeper, or a management company if one is used for part of the work. It's particularly relevant for a self-managed association where a volunteer treasurer has direct access to bank accounts with limited outside oversight.

Where states require it, the formula for the minimum amount varies quite a bit — some tie it to reserves plus a number of months of assessments, others use a "maximum funds in custody at any one time" test, and some require the coverage without specifying a formula at all.

Oregon — Fidelity/Crime Bond

Yes for both regimes, but with genuinely different standards. Planned communities (ORS 94.675(7)): fidelity coverage for all persons with access to association funds, at a minimum equal to the combined amount of funds maintained plus any U.S. government obligations; owners representing a majority of votes present may approve eliminating or reducing this coverage for the following year. Condominiums (ORS 100.435(12)): same formula; subsection (14) permits the board, with owner approval, to eliminate or reduce coverage for the following year.

⚠ Common mistake: Treating a fidelity bond as optional because the association is small and "everyone trusts the treasurer." The statutory versions of this requirement exist precisely because trust isn't a control — a self-managed board with one person handling deposits, another making withdrawals, and no bond in place has no backstop if something goes wrong, regardless of how well everyone gets along today.

Getting the right agent

A general business insurance agent may not fully understand the specific risks a community association faces, or which of these requirements actually apply in your state. Look specifically for an agent or broker experienced with HOA and community-association coverage — they'll know what's standard for associations of your type and size, and are more likely to flag a real gap like missing fidelity coverage or a misunderstanding about volunteer immunity.

State-by-State Quick Reference

Select your state below for its actual volunteer-immunity, insurance-mandate, and fidelity-bond rules. This guide is being built out state by state — where a state hasn't been through a verification pass yet, the reference says so plainly rather than guessing at an answer.

Governing statute	ORS 65.369 (qualified-director immunity, extended to condominium directors via ORS 100.417(1)); ORS 94.675 (planned-community insurance/fidelity); ORS 100.435 (condominium insurance/fidelity)
Volunteer director immunity	Yes. ORS 65.369 limits a qualified director's civil liability to gross negligence or intentional misconduct. ORS 100.417(1) expressly provides that condominium officers and board members are governed by §65.369 and related sections, whether or not the association is incorporated under ORS chapter 65.
Insurance mandate	Yes, for both regimes. Planned communities (ORS 94.675): the board must obtain and maintain property insurance on insurable common-property improvements at full replacement cost if available at reasonable cost, plus public-liability coverage. Condominiums (ORS 100.435): requires property and liability coverage under the circumstances specified in the statute.
Fidelity/crime bond	Yes for both regimes, but with genuinely different standards. Planned communities (ORS 94.675(7)): fidelity coverage for all persons with access to association funds, at a minimum equal to the combined amount of funds maintained plus any U.S. government obligations; owners representing a majority of votes present may approve eliminating or reducing this coverage for the following year. Condominiums (ORS 100.435(12)): same formula; subsection (14) permits the board, with owner approval, to eliminate or reduce coverage for the following year.
2025-2026 legislative watch	ORS Chapter 94 was amended during the 2026 session (2026 Oregon Laws chapter 86), but no change to the §94.675 or §100.435 fidelity formulas has been confirmed.
Citation	ORS 65.369 + 100.417(1) (qualified-director immunity, extended to condominium directors); ORS 94.675 (planned community: mandatory property + liability + fidelity [funds + government obligations, owner-vote opt-down]); ORS 100.435(12)/(14) (condominium: parallel fidelity formula and opt-down mechanism)

A note on this guide: This state reference is being built out incrementally, the same way the rest of this guide series was. States marked "(research pending)" haven't been through a verification pass yet — that's different from a confirmed finding of no statute, and the guide will be updated as more states are researched. D&O insurance itself is not statutorily mandated in any state confirmed so far; states instead sometimes protect volunteer directors through a separate immunity statute, which carries its own limits and isn't a substitute for actual coverage. Condominium association and homeowners association rules can also differ within the same state; use the toggle above to switch.

Oregon — Common Questions

Oregon has separate regimes: planned communities under ORS Ch. 94 (expressly excluding condominiums) and condominiums separately under Ch. 100. No confirmed statutory insurance mandate was located for either regime in this research pass. Whether your homeowners association carries property, liability, or D&O insurance is governed by your declaration and bylaws.

No confirmed HOA-specific volunteer immunity statute was located for Oregon. General nonprofit corporation law may provide some protection for directors acting in good faith. D&O insurance remains the practical backstop — it covers defense costs even when the board acted properly.

Yes, unusually explicitly for planned communities. ORS 94.625(1)(c) requires the declarant to record the initial bylaws not later than the date the first lot is conveyed. Oregon is one of the few states that expressly requires bylaws to be recorded at community formation — not just the declaration.

One way software helps here

While Formtabulous doesn't sell or manage insurance, a documented, consistent enforcement record — the kind the Violations tool builds automatically — is exactly the kind of evidence that helps a claim if a board decision is ever challenged.

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This article is general information about common HOA insurance coverages and statutory provisions as of this writing, and is not insurance, legal, or financial advice. Coverage needs and legal requirements vary by state, association type, and size. Consult a licensed insurance agent experienced with community associations, and an attorney where needed, for your specific situation.